📍 Overview
You’ll learn how to:
- Create a professional Notion productivity template
- Package it for sale
- List it on top marketplaces (like Gumroad, Etsy, Notion Market, etc.)
- Promote it for consistent passive income
✅ Step 1: Choose a Productivity Tool Type (Pick a Niche)
Start by selecting a problem-solving productivity tool for a specific audience.
| Target Audience | Template Ideas |
|---|---|
| 👩🎓 Students | Study planner, semester dashboard, assignment tracker |
| 👨💼 Freelancers | CRM, client tracker, invoicing system |
| 🧑💻 Entrepreneurs | Business dashboard, OKRs, team management |
| 📱 Content Creators | Content calendar, script planner, analytics tracker |
| 🧘 Wellness Seekers | Habit tracker, mood journal, goal planner |
| 💵 Finance Lovers | Budget tracker, net worth calculator |
🎯 Choose a specific user + a specific use-case = higher conversions.
✅ Step 2: Design the Template in Notion
- Open a blank page in Notion
- Use the following Notion elements:
- 🟫 Databases (table, calendar, board)
- ✅ Checkboxes
- 📅 Date pickers
- 📊 Progress bars
- 🔁 Formulas
- 📎 Relations & rollups
- Add visual structure:
- Emojis/icons
- Headers
- Toggle blocks for guides
- Page dividers
- Add example data to show how it works.
🔧 Free Tools for Better Design:
- Notion Icons
- Unsplash (for covers)
- Indify – Notion widgets (clock, weather, countdown)
✅ Step 3: Make It Duplicable (Sharable)
After creating your template:
- Click “Share” in the top right corner
- Enable:
- 🔓 “Share to web”
- ✅ “Allow duplicate as template”
- Copy the shareable template link
This is the link you’ll deliver to buyers after purchase.
✅ Step 4: Prepare Marketing Assets
You need visuals and copy to list your product on marketplaces.
| Asset | Purpose |
|---|---|
| 🎨 Thumbnail/Cover Image | First impression – use Canva (1280×720) |
| 📹 Demo Video (optional but powerful) | Screen recording with Loom or OBS |
| 📸 Screenshots | Inside views of the template |
| 🧾 Product Description | Explain features, benefits, and how to use it |
Example Product Title:
🔸 Ultimate Freelance CRM Dashboard (2025 Notion Template)
Description Sample:
Organize clients, track invoices, manage deadlines, and automate your freelance business — all in one minimalist Notion dashboard.
✅ Step 5: Choose a Platform to Sell Your Template
| Platform | Best For | Fees |
|---|---|---|
| Gumroad | Digital creators | 10% platform fee |
| Etsy | Mass audience + keywords | $0.20 listing + 6.5% fee |
| Notion Market | Niche Notion buyers | Usually free (some require approval) |
| Payhip | Global buyers | 5% fee or monthly plan |
| Ko-fi | Creators building community | Optional donation-based |
🎯 Pro Tip: Start with Gumroad + Etsy, then expand to others.
✅ Step 6: List the Product
When uploading to Gumroad or Etsy, include:
- ✅ Product title (SEO-optimized)
- ✅ High-quality thumbnail
- ✅ Template preview (screenshots or video)
- ✅ Price (e.g. $5, $15, $29, or even $0 with a “Pay What You Want” model)
- ✅ Delivery method: paste Notion link into the download section or attach as a PDF with the link inside
- ✅ Tags/keywords like:
notion productivitynotion dashboardstudent plannergoal tracker
✅ Step 7: Promote Your Template
Use free and organic channels to drive traffic:
| Channel | Method |
|---|---|
| Create “Notion Setup” pins linking to your product | |
| 🐦 Twitter/X | Share Notion tips, then plug your product |
| 🎥 YouTube Shorts | Demo how your Notion template works |
| 📱 TikTok/IG Reels | Fast clips of aesthetic Notion pages |
| 💌 Newsletter | Send free templates + upsell bundles |
| 📚 Notion communities | Share in Reddit (r/Notion), Facebook groups |
✅ Step 8: Grow with Bundles and Variations
Once you’ve launched 1–2 successful templates:
- 🧩 Create bundles (e.g. Productivity Pack with 3 templates)
- 🌍 Add language-specific versions (e.g., Urdu planner, Spanish CRM)
- 🧠 Sell a course: “Learn to Build and Sell Notion Templates”
- 🏷️ Offer limited-time discounts or coupon codes
💰 How Much Can You Earn.
| Product Type | Price | Monthly Sales | Income |
|---|---|---|---|
| Starter Templates | $5 – $15 | 100+ | $500 – $1,500 |
| Premium Dashboards | $29 – $59 | 30 – 100 | $870 – $5,900 |
| Bundles (3–5 templates) | $49 – $99 | 10 – 30 | $500 – $2,900 |
| Custom Client Templates | $100 – $500 | 2 – 10 | $500 – $5,000 |
Some top creators earn $3K – $15K+/month from Notion templates!
🛠 Tools Checklist
| Tool | Use |
|---|---|
| Notion | Create template |
| Canva | Design thumbnails |
| Gumroad/Etsy | Sell products |
| ChatGPT | Write descriptions, instructions |
| Loom | Record demo walkthroughs |
| Pinterest/TikTok | Free traffic & marketing |
✅ Final Checklist Before Publishing
- Clean, bug-free Notion layout
- Duplicate link shared correctly
- Clear, benefit-focused description
- Attractive product image
- At least 2–3 screenshots or preview images
- Bonus content (PDF guide, tutorial video)
🎁 Bonus: 5 Best-Selling Productivity Template Ideas for 2025
- 📅 2025 Productivity Hub – Daily planner + goals + notes + habit tracker
- 📚 Student Study System – Timetable, GPA tracker, assignment dashboard
- 💼 Freelancer Business OS – Clients, income, contracts, CRM
- 🧘 Self-Care Journal – Mood tracker, gratitude log, reflection prompts
- 📈 Goal-Setting Master Template – Vision board + milestones + habit loop.
